Sectors

Ana Stojova - Assistant Head of the Justice Sector
071221090 and 3116 123, extension: 156
astojova@justice.gov.mk

The Department for Judiciary performs activities within the scope of the Ministry that refer to the judiciary, the public prosecutor's office, the state attorney's office, other judicial authorities, attorney's office and other types of legal assistance, inheritance, ownership, rights and obligations, amnesty and pardon, , litigation and non-litigation, misdemeanors, intellectual property and expertise.

Matters within the scope of the Department are carried out through:

• Unit for Normative Activity in Criminal and Civil Matters.
• Unit for Courts, Public Prosecution and other Judicial Bodies;
• Pardon and Indemnification Unit;
• Unit for handling complaints and complaints about the work of the judicial authorities;
• Unit for activity expertise and assessment.

Lazar Tasev
3116 123, extension: 148 and 146,
lazar.tasev@justice.gov.mk

In the Department for Normative Activity in Criminal and Civil Matters, the following tasks and tasks are performed:

• preparing proposals for passing laws, draft laws and other regulations and general acts in criminal and civil matters;
• preparation of analyzes for the implementation of laws on criminal and civil matters;
• preparation of comparative analyzes and analyzes for international standards of criminal and civil matters;
• drafting opinions according to laws and initiatives for assessing the constitutionality of criminal and civil law laws;
• monitoring and implementation of laws on criminal and civil matters.
• collecting data from the courts, conducting analysis of the penal policy of the courts, giving proposals for improvement of the legal framework and following the international standards contained in the international documents related to the confiscation of property, property gain and confiscation of objects in criminal and misdemeanor procedure.

Slavica Žerajić - Head of Department
075 388 656 and 3116 123, extension: 118
szerajik@justice.gov.mk

The following tasks and tasks are performed in the Department for Courts, Public Prosecutor's Office and other judicial organs:

• preparation of proposals for passing laws, draft laws and other regulations and general acts in the field of judiciary, public prosecution, attorney's office and other judicial bodies;
• preparation of reports, opinions, analyzes, reviews, information and other materials related to the work of the judiciary, the public prosecutor's office, attorney's office and other judicial bodies;
• monitoring and studying the work of the judiciary regarding the organization, timeliness, expediency and promptness in their work;
• realization of cooperation with the Public Prosecutor's Office regarding the issues of providing general working conditions, as well as other issues of common interest;
• participation in oversight of the administrative work and in the supervision of the up-to-date operation;
• preparation of a Court Book of Rules;
• taking care of the implementation of the Court Rules of Procedure and giving guidance and explanations of its application and inspecting the application of the Court Rules of Procedure;
• monitoring of the work of the judicial institutions and improvement and improvement of their work;
• monitoring the implementation of the implementation and protection of intellectual property;
• monitoring and implementation of the reform of the justice system within the competences of the sector;
• performance of matters related to the judicial administration;
• keeping records of judges containing data on the name and surname, date and place of birth, nationality, place of residence, level of education, professional title, knowledge of foreign languages, as well as other data determined by law;
• keeping records of the members of the judicial police, inspecting the security situation of the courts and providing recommendations and guidelines for its improvement;

Andrijana Gjorgjevska - Head of Department
070 314 453 and 3116 123, extension: 119
agjorgjevska@justice.gov.mk

The following tasks and tasks are performed in the Pardon and Redress Unit:

• preparation of proposals for pardoning individually convicted persons;
• preparation of proposals upon the decision of the President of the Republic of Macedonia (group) pardons;
• performance of matters concerning compensation of persons who have been unjustly convicted and unreasonably or illegally deprived of their liberty.

Aneta Toshevska - Head of Department
071223635 and 3116 123, extension: 116
atosevska@justice.gov.mk

In the Unit for handling complaints and complaints about the work of the judicial authorities, the following tasks and tasks are performed:

• acting upon the complaints and complaints of citizens on the work of the courts concerning the prolongation of the court procedure or the work of the judicial services;
• examining the complaints and complaints of the citizens regarding the work of the public prosecutors and other judicial authorities;
• preparation of information, analyzes and other materials related to complaints and complaints of citizens regarding the work of public prosecutors and other judicial authorities;
• keeping records of complaints submitted after the work of the courts, public prosecutors and other judicial authorities.

The Department for International Legal Cooperation deals with the issues related to the realization of the international cooperation, realization of the process of integration of the Republic of Macedonia into NATO, human rights and coordination of the activities against corruption.

Matters within the scope of the Department are carried out through:

• Unit for International Legal Cooperation and Cooperation with NATO;
• Unit of Human Rights and comparative legal analysis;
• Unit for Coordination of Anti-Corruption Activities.

In the Department for International Legal Cooperation and Cooperation with NATO, the following tasks and tasks are performed:

• monitoring of the international legal order, preparation of proposals for initiating a procedure for signing and ratification of international legal instruments with analysis of the legislation,
• drafting opinions on the need for accession to conventions and protocols within the competence of other ministries;
• cooperation with the European Committee for the Prevention of Torture and Inhuman or Degrading Treatment or Punishment (CPT), in order to fulfill the obligations contained in the European Convention on Human Rights and to protect against torture and inhuman or degrading treatment or punishment; organizing the visits of the CPT to the courts and prisons, pronouncing its reports on the established conditions and acting upon the recommendations and remarks;
• continuous cooperation and support to the activities of the Criminal Tribunal for the former Yugoslavia (The Hague Tribunal), as well as in the conduct of investigations and prosecutions of persons accused of serious violations of international norms;
• activities for continuous cooperation with international bodies and organizations (UN, CE, OSCE, OECD), their bodies, bodies and committees, activities for the implementation of their recommendations and monitoring the implementation of the recommendations;
• participation in the activities for realization of the obligations arising from the Membership Action Plan and preparation and implementation of the National Programs of the Republic of Macedonia for preparation for NATO membership;
• preparation of information on the progress of the Republic of Macedonia in the realization of the Annual National Program for NATO Membership
• regular participation in the meetings of the Republic of Macedonia with the North Atlantic Council of NATO (26 + 1) in Brussels;
• participation in the expert teams of the Working Committee for Integration of the Republic of Macedonia in the collective defense systems;
• monitoring the implementation of the SOFA agreement and the Basic Agreement with the technical annexes between the Republic of Macedonia and NATO for the operation of NATO missions in the Republic of Macedonia in the area of ​​competence of the Ministry of Justice.
• regular participation in meetings of the Republic of Macedonia with the NATO Committee for Politics and Planning;
• participates in the activities for realization of the obligations arising from the NATO Membership Action Plan and expert working groups for harmonization of the national legislation with the NATO acts.

In the Department of Human Rights and comparative legal analysis the following tasks and tasks are performed:

• activities for the preparation of initial, regular and periodic reports on the compatibility of the national legislation with the ratified international instruments, participation in the defense of the reports arising as an obligation thereof;
• preparation of reports on realization of the obligations arising from the international documents for national minorities;
• activities for implementation of recommendations from international organizations, dissemination of relevant recommendations and materials to competent authorities and responsible civil servants, initiating and implementing national activities (proposing legal solutions or other activities) for implementation of recommendations and monitoring their implementation;
• communication with the competent courts, collection of relevant documentation and other activities on the basis of submitted individual requests against the Republic of Macedonia, before the UN Human Rights Committee;
• activities for continuous cooperation with international bodies and organizations (UN and CE) their bodies and committees as well as activities for participation in the implementation of programs and projects;
• continuous cooperation with the Council of Europe in the field of prevention and combating trafficking in human beings and implementation in the national legislation of the measures and standards of the CoE;
• activities for cooperation with the non-governmental sector, and activities for realization of joint projects and programs;
• continuous monitoring of the application of the European Convention on Human Rights, and other documents on the freedoms and rights and their implementation in the national legislation and preparation of reports on the realization of the obligations;
• activities for promotion, establishment and promotion of equal opportunities in the Ministry of Justice and coordination with the Ministry of Labor and Social Policy;
• activities for implementation of strategies / action plans in the field of non-discrimination, equality, promotion of the rights of persons with disabilities and sexual abuse of children,
• activities for monitoring the international and domestic standards for justice for children and harmonization of the domestic legal order with the international standards for the rights of the child;
• preparation of information and analyzes on the implementation of the Law on Justice for Children;
• cooperation with international organizations in the field of children's rights.

Elena Dimovska - Head of the Department for Coordination of Anti-Corruption Activities,
075 388 676 and 3116 123, extension: 256
еdimovska@justice.gov.mk

The Unit for Coordination of Activities against Corruption performs the following tasks and tasks:

• coordination of the work of the Inter-ministerial body for the coordination of anti-corruption activities and preparation of reports on its work;
• activities for cooperation with the Council of Europe in the fight against corruption through participation in GRECO (Group of States for Combating Corruption), monitoring of the implementation of GRECO recommendations, preparation of materials and defense of Assessment reports;
• participation in the activities within the Stability Pact for South East Europe and other regional initiatives and forms of cooperation, undertake activities for realization of the projects, recommendations and declarations within these initiatives, as well as monitoring their implementation;
• continuous cooperation with the United Nations Office on Drugs and Crime - UNODC and other United Nations agencies in the fight against corruption;
• cooperation with the Regional Cooperation Council (RCC);
• cooperation with the Regional Anti-Corruption Initiative (RAI);
• continuous monitoring of the anti-corruption legal framework of the Republic of Macedonia;
• continuous monitoring of international standards and instruments in the field of fight against corruption and activities for harmonization of the domestic anti-corruption legislation with them;
• collection and analysis of statistical data on the work of the judicial authorities in relation to corruption cases;
• cooperation with domestic and international non-governmental organizations in the area of ​​anti-corruption.

The Department for International Legal Assistance Department performs activities within the scope of the Ministry that refer to concluding bilateral agreements on international legal assistance, extradition and transfer of convicted persons, and international legal assistance in dealing with begging in the criminal and civil area.

The Department for International Legal Assistance Department performs activities within the scope of the Ministry that refer to concluding bilateral agreements on international legal assistance, extradition and transfer of convicted persons, and international legal assistance in dealing with begging in the criminal and civil area.

Matters within the scope of the Sector are carried out through:

• Unit for Extradition and Transfer;
• Unit for dealing with cases in criminal and civil matters.

Gordana Milevska - Head of the Department for International Legal Assistance in Criminal Matters

02 3 116 123, extension: 401
gmilevska@justice.gov.mk

The following activities and tasks are performed in the Extradition and Transfer Department:

• performing extradition activities;
• performing works on the cases for transfer of convicted persons, Macedonian citizens, serving prison sentences in the penitentiary institutions of foreign states and foreign nationals serving prison sentences in penitentiary institutions in the Republic of Macedonia;
• notification of detention of foreign nationals in the Republic of Macedonia and granting of permission for visits, as well as notification of detention of Macedonian citizens in foreign countries;
• cooperation with the Ministry of the Interior, the Penitentiary Institutions and INTERPOL in relation to persons who are in extradition custody and serving a prison sentence;
• keeping statistics on the cases of extradition and transfer of convicted persons;
• acting upon requests from domestic and foreign courts in providing legal assistance in criminal cases for criminal records, in criminal cases for criminal prosecution and in criminal cases for the transfer of documents;
• doing things in the preparation and conclusion of bilateral agreements in the area of ​​international legal assistance and monitoring their application;
• monitoring the ratified conventions, for their implementation in the handling of cases of international legal assistance;
• monitoring and application of the European Convention on Extradition, the European Convention on the Transfer of Sentenced Persons and the European Convention on Legal Aid in Criminal Matters with the additional protocols;
• preparation of reports and analyzes for the President of the Republic of Macedonia, the Parliament of the Republic of Macedonia and the Government of the Republic of Macedonia in the field of international legal assistance;
• cooperation with the diplomatic and consular missions in the Republic of Macedonia and the diplomatic and consular missions of the Republic of Macedonia in foreign countries with international legal assistance;
• admission, deployment and filing of mail in the field of international legal assistance;
• handling prints and stamps, performing administrative and current affairs and archiving items from international legal assistance.

The following activities and tasks are carried out in the Unit for the treatment of begging in criminal and civil matters:

• acting upon the petitions of the domestic and foreign courts in the provision of international legal assistance in criminal and civil cases for medical examination and interrogation;
• acting upon the petitions of the domestic and foreign courts in the provision of international legal assistance for the recognition and enforcement of foreign court decisions in criminal and civil cases;
• acting upon requests from domestic and foreign courts in providing legal assistance in criminal cases for medical treatment;
• giving opinion on issues related to reciprocity of foreign citizens in the Republic of Macedonia;
• acting on cases that refer to alimony claims, in accordance with the New York Convention on Alleviation Claims;
• keeping statistics on civil cases;
• doing things in the preparation and conclusion of bilateral agreements in the field of international legal assistance and monitoring their proper implementation;
• monitoring the ratified conventions, for their implementation in dealing with cases of international legal assistance in civil matters;
• monitoring and application of the Hague Convention on Civil Procedure, the Hague Convention on the Abolition of the Need for Foreign Legal Documents, the Convention on the Realization of Alienation Claims Abroad, the Conventions Relating to the Recognition and Enforcement of Foreign Arbitration Courts, etc .;
• preparation of reports and analyzes for the President, the Parliament and the Government of the Republic of Macedonia in the area of ​​international legal assistance;
• cooperation with diplomatic and consular missions in the Republic of Macedonia and diplomatic and consular representations of the Republic of Macedonia in foreign countries with international legal assistance;
• reception, deployment and filing of mail in the field of international legal assistance

The Department for European Union performs the activities within the scope of the Ministry that refer to the realization of the European integration process between the Republic of Macedonia and the European Union.

Matters within the scope of the Sector are carried out through:

• Unit for Negotiation and Integration;
• Unit for IPA projects.

Bojana Bosilkova - Head of the Department for Negotiations and Integration
075 388 746 and 3116 123, extension: 242
bbosilkova@justice.gov.mk

In the Negotiation and Integration Department the following tasks and tasks are performed:

• activities for the fulfillment of the obligations arising from the Stabilization and Association Agreement (SAA) provided for in Chapter VII. Justice and Home Affairs in the direction of approximation of the national legislation with the legislation of the European Union (EU) and the priorities of the European Partnership
• continuous activities in the direction of planning, preparation, monitoring and reporting on the implementation of the National Program for the Adoption of the Acquis of the European Union (NPAA) Chapter 23 and Updating the Matrix;
• support to the work of the Subcommittee on Justice, Freedom and Security, the Stabilization and Association Committee, the Stabilization and Association Council and other bodies for the implementation of the European integration process;
• support in the preparation of negotiation positions for negotiations with the European Union in the field of acquis communiatire;
• support and expert assistance in the process of screening and analyzing the compliance of the national law with the EU acquis (screening) for Chapter 23 and other obligations in accordance with the Decision of the Government of the Republic of Macedonia for the formation of working groups for the preparation of the EU NPAA and preparation of negotiation positions for membership negotiations for the EU.
• activities in the process of preparing the Contribution to the EC Annual Report on the progress achieved
• support in the implementation of TAIEX in the area of ​​approximation, and implementation of EU law;
• participation in the ERC Sub-Committee
• cooperation with the Secretariat for European Affairs, the EU, the EC and other relevant domestic, European and international institutions with the non-governmental sector on matters of competence in the sector, and cooperation with other sectors.
• is responsible for timely, lawful and quality performance of the works and tasks; performs other tasks and tasks that will be entrusted to him.
• participates in the work of the working bodies of the Government of the Republic of Macedonia on issues in the field of the European Union;
• coordination between the competent institutions in the direction of approximation of the national legislation to the EU legislation and the priorities of the European Partnership;
• preparation of analyzes, reports, information, evaluations, opinions for implementation of SAA obligations and European Partnership and other EU accession activities;
• other issues related to the European integration process.

In the Translation and Archives Department, works are performed within the scope of the Ministry related to public procurement, translation, proofreading and language editing, technical and professional support, archival work.

Matters within the scope of the Department are carried out through:

• The Minister's Affairs Coordination Department.
• Unit of Public Procurement.
• Unit for translation, proofreading and language editing;
• Unit of General Affairs;

The following tasks and tasks are performed in the Department for Coordination of Affairs of the Minister:

• advising the Minister on solving the most complex issues and for the realization of the Ministry's program of work in the area of ​​constitutional ordering and criminal and civil legislation;
• initiating and proposing views on key issues within the competence of the Ministry, which refer to the constitutional order, the criminal and civil legislation;
• monitoring the situation and problems in the field of constitutional ordering and criminal and civil legislation;
• assessing and evaluating the relations within a comprehensive policy within the competence of the Ministry;
• advising the minister and giving expert opinions and comments on activities and initiatives in the area of ​​constitutional ordering and criminal and civil legislation.

Marina Minovska – Head of Department
071/866-942 and 02 3 116 123 ext.: 446;
mminovska@justice.gov.mk

In the Public Procurement Department the following tasks and tasks are performed:

• monitoring and implementation of the legal regulations in the field of public procurement;
• preparation of internal acts / procedures for public procurement;
• coordination of the public procurement needs in the Ministry and preparation of an annual public procurement plan;
• monitoring the execution of the annual public procurement plan;
• preparation of decisions / decisions on public procurement and contracts and requests for public procurement approvals;
• preparation of public procurement notices and tender documentation;
• keeping records of public procurements carried out in the Ministry by types of procedures and records of other procurements by types;
• preparation of public procurement contracts;
• preparation and monitoring of the realization of orders in accordance with the concluded public procurement contracts.

Fazile Ajrulahi-Zeqiri - Albanian Language Advisor-Translator
075 388 704 and 3116 123, ext.: 407
fajrulahu@justice.gov.mkThe following tasks and tasks are performed in the Translation, Proofreading and Language Editorial Unit:

• proofreading and language editing in the preparation of legal projects, other regulations and acts;
• conducting translations of texts of legal acts and information and other materials from English and other world languages in Macedonian language and vice versa and keeping a register of translations;
• translation of texts of legal acts and information and other materials from Albanian into Macedonian language and vice versa.

Arsim Nuredin – Head of Department
075/369-061 and 02 3 116 123 ext.: 447;
anuredini@justice.gov.mk

The following tasks and tasks are carried out in the Department for General Affairs and Support:

• egal support to the sectors
  technical support;
  exercising the right to free access to information;
  monitoring the portal uslugi.gov.mk and the Civil Diary
  up-to-date storage and maintenance of the library and library fund.

legal support to the sectors
technical support;
exercising the right to free access to information;
monitoring the portal uslugi.gov.mk and the Civil Diary
up-to-date storage and maintenance of the library and library fund.

In the Department for Financial Issues, works are performed within the scope of the Ministry related to budget coordination and control of funds and accounting and financial operations.

Matters within the scope of the Department are carried out through:

• Unit for Budget Coordination;
• Unit for Budget Control;
• Unit of Accounting and Payment.

The following tasks and tasks are performed in the Unit for Budget Coordination:

• coordinating the process of development, establishment, implementation and maintenance of financial management and control;
• performing activities related to the preparation, modification and amendment of the budget and the strategic plan in the part of the finances;
• making proposals for establishing / abolishing ex ante financial control by carrying out risk assessment and updating the procedures for the work processes in the area of ​​financial management and control;
• mandatory giving an opinion on draft acts prepared by other organizational units in the Ministry and other bodies that could have financial implications for the budget of the Ministry;
• drafting a plan for establishing the financial management and control, as well as a methodology for implementing the plan approved by the Minister;
• monitoring and application of the legislation in the field of budgetary operations;
• assesses whether the draft budget for the next year received by the heads of the organizational units is in accordance with the guidelines of the Financial Affairs and the Ministry of Finance;
• preparation of a report on realized programs, projects and contracts;
• preparation of a report on the activities for the establishment and development of financial management and control;
• prepares a decision for internal allocation of the total approved budget;
• performing self-assessments of certain processes of the financial management and control system;
• preparation of the Annual Financial Report in accordance with the Law on Public Internal Control
• analysis and control of appropriations in the budget / financial plan prior to committing the liabilities.

Lidija Josimvska
071 388 710, 3116 123, локал: 441
e-mail: ljosimovska@justice.gov.mk

The following tasks and tasks are performed in the Budget Control Department:

• monitoring of temporary and complete revenue collection;
• control of the execution of the budget;
• monitor the timely payment of expenditures in accordance with the procedures for assuming liabilities and execution of payment;
• control of the implementation of the established policies and operational management (supervision over the entire process of financial management and control);
• monitors the compliance of the execution of the budget in full or for separate budget items with the procedures adopted by the head of the entity or the Minister of Finance
• monitors the effectiveness of the budgetary controls exercised by the managers when managing their own part of the budget, ensuring that: the approved budgets are not exceeded, the transfers between the budget items carried out according to the objectives and / or the purpose and the budget items are carried out in the year which are planned;
• monitoring of budget and financial reporting;
• advising and encouraging managers to implement effective, efficient, orderly, verifiable and fully financial management and control;
• carries out control of an audit trail established by the entity's heads;
• monitoring the implementation of public procurement contracts and ex post financial control of the completeness and accuracy of the overall documentation for payment of the same;
• preparation of information and reports on the execution of the budget;
• monitoring and application of the legislation (laws, by-laws, regulations, standards guidelines) in the field of financial management and control;
• control the availability of planned funds in the budget / financial plan before committing obligations.

Fljutra Rexhepi - Head of Department
071 223 014 and 3116 123, extension: 428
frexhepi@justice.gov.mk

 The following tasks and tasks are performed in the Accounting and Payment Department:

• accounting records of the entity's fixed assets, recording and collection of receivables and recording and payment of the due liabilities;
• conducting accounting accounting for the execution of the budget / financial plan and preparing the annual account (balance sheet, balance of income and expenditures, controlled balance of capital assets, balance of borrowing and notes / explanations to the financial statements);
• establishes an audit trail, ie a documentary flow of financial and other transactions from their beginning to the end;
• preparation of monthly financial reports for realization of the budget execution by organizational units in accordance with the decision on internal allocation of the budget by programs and items;
• performs protection of assets and liabilities whose value is recorded in the balance sheet;
• ex ante accounting control of the entire documentation before the payment is made, in accordance with the written procedures for the accounting processes;
• prepares payment orders, daily cash management and treasury, as well as calculation and payment of salaries of employees
• implements timely, accurate and complete recording of payments in financial accounting
• budget and financial reporting on accounts.

The Department for Execution, Notary and Mediation performs activities within the scope of the Ministry related to the supervision over the work of the enforcement agents and notaries, their Chambers and the Chamber of Mediators.

Matters within the scope of the Department are carried out through:

• Enforcement Unit;
• Unit for Notary and Mediation

Zulfi Adili - Head of Department
072/214-493, 3116 493 and 3116 648, extension:
zadili@justice.gov.mk

The following tasks and tasks are performed in the enforcement department:

• preparation of proposals for adoption of laws and preparation of bylaws and other regulations and general acts in the field of enforcement;
• preparation of reports, opinions, analyzes, reviews, information, records and other materials related to the execution and work of the enforcement agents;
• performing regular and extraordinary supervision over the work of the enforcement agents and the Chamber of Enforcement Agents;
• conducting on-site inspection of books, books and objects, the entire record being kept, the use of classified information, the promptness of execution, supervision of the application of the provisions of the Law on Enforcement and the bylaws prescribed by the Minister of Justice;
• preparation of minutes and reports on the performed surveillance;
• participation in the preparation of manuals and standards for work by the Chamber of Enforcement Agents;
• keeping records of the enforcement agents, deputy enforcement agents and the aides of the enforcement agents;
• preparation of documentation for announcing competitions and election of executors;
• drafting acts for appointment and dismissal of enforcement agents and keeping records of appointed and authorized enforcement agents;
• drafting charters for the appointed enforcement agents;
• preparing a review of the documentation for appointing deputy enforcement agents and for granting consent for assistant enforcement agents;
• preparation of documentation for issuing ID cards to the enforcement agents;
• keeping records of persons who have passed the exam for enforcement agents.

Contact persons for enforcement issues:

Alexandra Poposka – Advisor in the Enforcement Department
3116 493 and 3116 648, ext. 157
apoposka@justice.gov.mk

Ana Stojova – Assistant Head of Sector
3116 493 and 3116 648, ext. 156
astojova@justice.gov.mk

Lidija Kojceva - Head of Department:
075/402-582 and 3116 493 and 3116 648, ext:151
lkojceva@justice.gov.mk

In the Notary and Mediation Unit the following tasks and tasks are performed:

• preparation of proposals for adoption of laws, preparation of bylaws and other regulations and general acts in the field of notary and mediation;
• preparation of reports, opinions, analyzes, reviews, information, records and other materials related to the notary and the work of notaries and mediation;
• performing oversight over the work of the notaries public ex officio or on objection of interested persons and supervision of the work of the Notary Chamber of the Republic of Macedonia;
• carrying out a review of books, registers, directories, records, cases, archives of notaries, the overall record of notaries, the space for carrying out the notary public service and the necessary equipment in notary offices in order to separately control the compliance of notaries in the performance of the notary public service with the provisions of the Law on Notary;
• drafting minutes for the performed surveillance, proposing measures for removing and sanctioning the identified illegalities in the work of notaries and the Notary Chamber;
• keeping records of persons who passed the notary exam and the exam for mediators;
• providing technical support to the Commission for taking the notary exam during the conduct of the exam;
• preparation of the documentation for announcing competitions and the election of notaries;
• drafting charters for appointed notaries;
• drafting acts for appointment and dismissal of notaries and keeping records of appointed and authorized notaries;
• drafting acts for appointing assistants and deputy notaries;
• supervising the work of the Chamber of Mediators and preparing a report on the conducted supervision, proposing measures for removing and sanctioning the identified irregularities in the work of the Chamber of Mediators;
• keeping a register for recording the procedures for mediation.

Contact persons for questions regarding notarial and mediation:

Slavica Velkoska - Advisor in the Department for Notarial and Mediation.
075/388-706 and 3116 493 and 3116 648, extension:158
svelkoska@justice.gov.mk

Mirjana Lazova - Senior Associate in the Department for Notarial and Mediation.
3116 493 and 3116 648, extension:
mlazova@justice.gov.mk

Head of Department
Marija Mitanovska - Dimovska
3116 123, local: 301
mob: 070 522 350

The Department for Free Legal Aid and the Political System performs activities within the scope of the Ministry that refer to free legal aid, political parties, associations, electoral system, keeping registers for lawyers, associations and legal clinics.

Matters within the scope of the Department are carried out through:

• Unit for free legal aid;
• Unit for the political system;
• Regional departments (there are a total of 21 regional departments on the territory of the Republic of North Macedonia, within which 22 regional offices are registered, and 7 of them have no employees)

Vesna Cekova - Head of Department
071-221-588 and 3116 123, extension: 451
vcekova@justice.gov.mk

The following tasks and tasks are carried out in the Unit for Free Legal Aid:

• preparation of draft laws and other regulations regarding the provision of free legal aid;
• preparation of reports, analyzes, reviews, information and other materials for the Assembly of the Republic of Macedonia and the Government of the Republic of Macedonia, and other bodies that refer to the provision of free legal aid;
• keeping records of received requests for free legal aid;
• keeping records of submitted requests to other bodies;
• keeping registers of lawyers and associations;
• checking the data from the relevant authorities;
• preparation of books, forms and other materials for the needs of the regional departments for providing free legal aid;
• preparing solutions for registration in the register of lawyers and in the register of associations;
• preparing solutions for payment of compensation - for regional department;
• monitoring the situation in the area of ​​providing free legal aid and improving the method of work; and
• perform other duties determined by law and other act, referring to free legal aid.

Rilinda Memeti - Head of Department
078 28 08 39 и 02 3 116 123 extension: 412
rilinda.memeti@justice.gov.mk

In the Department of Political System the following tasks and tasks are performed:

• preparation of legal and other regulations from the scope of the electoral system, the referendum and other forms of direct participation of the citizens;
• preparation of draft laws and other regulations related to the election system, referendum and other forms of direct expression of the citizens, religious communities, as well as for collecting signatures of voters for passing a law and for submitting a proposal for accession to the amendment of the Constitution of Republic of Macedonia;
• preparation of draft laws and other regulations related to the formation, organization, operation and financing of political parties;
• preparation of drafts and proposals of laws and other regulations related to the organization and formation of associations and foundations;
• preparation of reports, analyzes, reviews, information and other materials for the Assembly of the Republic of Macedonia and the Government of the Republic of Macedonia, and other bodies pertaining to political parties, associations, foundations and religious communities;
• preparing and issuing approvals for use of state symbols and expressions that indicate the name of historical persons and places, nationality, state and its abbreviations, municipality in the Republic of Macedonia or the City of Skopje;
• acting upon requests in accordance with the Law on Donations and Sponsorship;
• perform other activities determined by law and other act.

In the regional departments the following tasks and tasks are performed:

• ·         completing the documentation on requests for free legal aid;
• ·         giving prior legal assistance;
• ·         deciding upon submitted applications for free legal aid;
• ·         keeping records of received requests for free legal aid;
• ·         keeping records of submitted requests to other bodies;
• ·         preparing six-monthly reports on primary and secondary legal aid;
• ·         informing citizens about using free legal aid;
• ·         perform other activities determined by law and other act.

List of regional departments, responsible person, mobile phone numbers and email addresses

Department for Strategic Planning

In the information and communication technology Department , things within the scope of application that should be used in information and communication technologies are being improved.

• Development and Application Support Unit;
• Technical Support Unit;

The Department for Development and Application Support performs the following tasks and tasks:

• creation and development of nomenclatures for the Ministry of Justice, courts, public prosecution, the Judicial Council of the Republic of Macedonia and the penitentiary institutions;
      cooperation and coordination in the performance of the work with the IT Center in the Supreme Court of the Republic of North Macedonia, the Public Prosecutor's Office, the Judicial Council of the Republic of North Macedonia, the Council of Public Prosecutors and the penitentiary institutions;
• developing strategies for development, system upgrading and IT security;
      preparation of projects based on strategic documents of the ICT sector;
      preparation of e-learning modules for professional development of
• employees in the Ministry of Justice, courts, public prosecution, the
• Judicial Council of the Republic of Macedonia and penitentiary institutions;
    development and implementation of software solutions within the judiciary;
• planning, evaluation and implementation of physical and IT security;
• defining and protecting user profiles, passwords and back-up folders for the Ministry of Justice;
• defining back-up procedures, when, at what time intervals, and wherever and in which locations the protection will be stored;
• coordination and mutual protection of a data base and back-up with the Ministry of Justice, the courts, the public prosecutor's office, the Judicial Council of the Republic of Macedonia, the Council of Public Prosecutors and the penitentiary institutions;
• providing support and coordination of the work of the applications that are used in the Ministry of Justice, the courts, the Public Prosecutor's Office, the Judicial Council of the Republic of Macedonia, the Council of Public Prosecutors and the penitentiary institutions;
• giving support to the implementation of applications that would be developmentally and strategically used in the work of the Ministry of Justice, the courts, the public prosecutor's office, the Judicial Council of the Republic of Macedonia, the Council of Public Prosecutors and the penitentiary institutions;
• organizing data exchange with governmental institutions, judicial authorities and other entities of other countries;
• ensuring the reliability, accuracy and usability of the data;
• performing analysis and keeping statistics in the area of ​​judicial statistics, introduction and support of data storage,
• analysis and submission of data to the competent organizational forms in the Ministry of Justice,
• support for the implementation of applications that could be developed and strategically used in the work of the Ministry of Justice , the courts, the Public Prosecutor's Office, the Judicial Council of the Republic of Macedonia, the Council of Public Prosecutors and the penitentiary institutions.

In the Technical Support Department the following tasks and tasks are performed:

 monitoring, evaluation and implementation of software applications in the Ministry of Justice, the courts, the Public Prosecutor's Office, the Judicial Council of the Republic of Macedonia, the Council of Public Prosecutors and the penitentiary institutions;

    coordination and mutual protection of a data base and back-up with the              Ministry of Justice, the courts, the public prosecutor's office, the Judicial              Council of the Republic of Macedonia, the Council of Public Prosecutors and      the penitentiary institutions;

    organizing data exchange with government institutions, judicial authorities          and other entities of other countries;

    ensuring the reliability, accuracy and usability of the data;

    performing analysis and keeping statistics in the area of ​​judicial statistics,            introduction and support of data storage, analysis and submission of data to        the competent organizational forms in the Ministry of Justice, support for            the implementation of applications that could be developed and                            strategically used in the work of the Ministry of Justice , the courts, the                Public Prosecutor's Office, the Judicial Council of the Republic of                        Macedonia, the Council of Public Prosecutors and the penitentiary                      institutions;

    planning, selection, implementation and maintenance of network devices,           servers, personal computers;

    planning, selection, implementation and maintenance of IT security devices        and any other work related to IT security;

    planning, selection, installation and maintenance of software components;
    providing security of the IT network, communication between organizational        units and communication with other institutions;

    planning, evaluation and implementation of physical and IT security;
    monitoring, archiving, storing and recovering data.
    defining and protecting user profiles, passwords and back-up folders for the        Ministry of Justice;

coordination and mutual protection of a data base and back-up with the Ministry of Justice, the courts, the Public Prosecutor's Office, the Judicial Council of the Republic of Macedonia, the Council of Public Prosecutors and the penitentiary-correctional institutions.